Step-by-Step Guide for Beginners

Welcome to your guide on creating your first spreadsheet template in Google Sheets. This tutorial is designed for beginners, guiding you through the process of setting up a simple, reusable template. Whether you're planning to create a budget tracker, a project management tool, or a simple to-do list, mastering the creation of a spreadsheet template is the first step. By the end of this tutorial, you will know how to enter data, apply basic formatting, and save your work as a template for future use.


  • Learn how to create a new spreadsheet in Google Sheets.
  • Understand how to enter and format data effectively.
  • Know how to save your spreadsheet as a template.


  • A Google account.
  • Basic familiarity with using web browsers and navigating websites.

Materials Needed

  • A computer with internet access.

Step-by-Step Instructions

Step 1: Opening Google Sheets

  1. Navigate to Google Sheets: Open your web browser and go to Google Sheets. If you're not already signed in, you will be prompted to sign in with your Google account.
  2. Create a New Spreadsheet: Click on the "+ Blank" button or select "File" > "New" > "Spreadsheet" from the menu bar to open a new blank spreadsheet.

Step 2: Naming Your Spreadsheet

  1. Set the Title: At the top-left corner of the screen, you will see "Untitled spreadsheet". Click on this text, and a box will appear allowing you to enter a new name for your spreadsheet. For example, name it "My First Template".

Step 3: Entering Data

  1. Select a Cell: Click on any cell to select it. You'll know it's selected when you see a blue outline around the cell.
  2. Input Data: With the cell selected, simply start typing to enter data. Press Enter (to move down) or Tab (to move right) when you're finished to move to the next cell.
  3. Fill Multiple Cells: You can drag the fill handle (a small square at the bottom-right corner of the selected cell) to copy the content or format to adjacent cells.

Step 4: Basic Formatting

  1. Adjust Text: Use the toolbar at the top to change the font type, size, boldness, italicization, or underline. Select the cells you want to format before making changes.
  2. Change Cell Color: Highlight the cells you wish to change, then click the "Fill color" icon in the toolbar to choose a background color.
  3. Format Numbers: For cells containing numbers, use the "Format" menu to select number, currency, date, or other formats as needed.
  4. Align Text: Select cells and use the alignment icons in the toolbar to align text left, center, or right, and to adjust vertical alignment.

Step 5: Saving Your Template

  1. Save Your Work: Google Sheets automatically saves your work to Google Drive. However, to use your spreadsheet as a template, you'll need to make it easily reusable.
  2. Create a Template Folder in Google Drive: Go to Google Drive, create a new folder named "Templates", and move your spreadsheet into this folder for easy access.
  3. Making a Copy for New Projects: Whenever you need to use your template, right-click on the file in Google Drive, select "Make a copy", then rename the copy for your new project. This keeps your original template unchanged.

Tips and Tricks

  • Keyboard Shortcuts: Familiarize yourself with shortcuts like Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo) to speed up your work.
  • Template Sharing: You can share your template with others by clicking the "Share" button in the top-right corner and entering their email addresses or generating a shareable link.


  • Issue: Changes not saving.
    • Solution: Check your internet connection. Google Sheets requires an active internet connection to save changes automatically.


Congratulations! You've successfully created your first spreadsheet template in Google Sheets. This template can serve as a foundation for various projects, helping you to organize data efficiently. As you become more comfortable with Google Sheets, you can explore more advanced features to enhance your templates further.

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